Design And Implementation Of An Automated Motor Vehicle Driver’s Licensing System

INTRODUCTION
The need and expected role of management practice is that workers should be free of bias, fraud and sabotage, if they are always dedicated to their routine jobs. This assumptions is based on the fact that every worker must be competent to achieve an excellent and efficient result.
The motor licensing office is one of the department under the Board of Internal Revenue, which is an aim of the state ministry of finance. The activities of the Board are meant to generate revenue for the government. The motor licensing department are located at each of the local government Area, head- quarters of the country. The motor driving licensing office at the local government areas of a state are under the state motor licensing office. The ministry by keeping rate of all necessary documents regarding each vehicle driving owner within the state. It is surprising that despite efforts to records of registered vehicle drivers owners by the state government, these records have been disappearance. This is the issue of comprehensive record keeping is yet to be effectively handled in the state.

1.1 STATEMENT OF THE PROBLEM
Since the inception of the licensing office or motor driving license office. There have been constant request by the staff for an enhanced or sophisticated technology tools for the processing of motor licensing data.
These constant quest are necessitated and propelled by the simple need to address the challenges posed by the existing manual system of data processing. This challenges otherwise viewed by the staff as problems among which are inaccuracies in data processed, ineffective, inefficiency in identifying and improper keeping of records.
Unnecessary delays in attending to customers due to the manual processing of information and delays in going through heap of file in their achieve to get necessary information that will aid in present information processing. Lack of space in packing of file and register sometime these files are destroyed in order to make space for new ones. This lead to the destruction of vital information. Misappropriation of public and by the staff because of lack adequate means of fund management. Those misappropriation are inched by the error prone manual handling of the charge and accounting systems of this system.
Above reasons gave room to touts to operate in the premises of the establishment. They change extra money from customers whom are fed up with wastage cause by snail pace of operation in the office.

1.2 PURPOSE OF STUDY
The purpose of this study is to liap-frog chasm inherent in the existing manual system of processing through a computerized approach by designing and implementing a computerized motors vehicle drivers license system.
However, other purposes are:
– Explore the intricacies of the computer software.
– Demonstrate the capabilities of computer technology.
– To eradicate the inherent problem encountered by the motor vehicle driving license office.

1.3 AIMS AND OBJECTIVE.
i. The aim of this project is to develop a software that could checkmate these ill practice, thereby improving the present operation (manual) and also helped in the creation of a common data based for driver’s licensing system.
ii. Computerization of motor vehicle driving license system in Enugu State and the country at large. That is by using computer system and develop led programmes to replace the manual and tedious method of motor driving license exercise.
iii. To keep a good record of the driver’s licenses in their office so that any information desired from the record by the authority or from any other source like the police can be easily retrieved.
iv. Improved the security of motor driver’s license records against unwarranted access or malicious handling by non-personnel.
v. To render services to the public on behalf of the government in their vehicles, issue the driver’s licenses and renew them when it expired.

1.4 SCOPE OF THE STUDY
Having stated the problem facing motor vehicle driving license vehicle registration. This also intends to provide a common data base of registered vehicles form which enquires can be made at anytime in case of identification, if there is a loss. Also if one breaks traffic rules and regulations and tries to escape, the registration number driver’s license will aid in tracing him/her out. There is need to elaborates on the system to be computerized and maintained.
Since it is an academic exercises, the project is designed to handle only some of the activities of the department namely:
1. Change of ownership
2. insurance and renewal of motor license
3. report generation
4. enquiry
5. modification, display, deletion, addition of motor license records.
Although the scope of the project is limited to only Enugu state and certain customer, it could be enhanced to take care of those other state by making little additions and modification.

1.5 LIMITATIONS OF CONSTRAINTS
The major constraint faced in the course of developing. This work was unavailability of research materials as it was a maiden topic. The research took a lot of time to gather enough information that helped in successful completion of the work.
A number of factors militate against this project which poses some difficulties. They are:
i. INSUFFICIENT LIBRARY FACILITIES: This posed a problem on the study since most of libraries available are not fully equipped with the needed material in making the research.
ii. UNWILLINGNESS OF THE RESPONDENTS: This as well posed a problem as the responsible are not willing to releases all necessary facts needed for this work.
iii. INSUFFICNET TIME: This also posed a problem on the study since this project is not the only course on study.

1.6 ASSUMPTIONS
It is assumed that due to ill treatment that takes place in our motor vehicle drivers licensing office today, once have to wait endlessly in order to get his driver’s licensing or renew his driver’s license.
It is equally assumed that computerization will develop a software that could checkmate these ill practices, thereby improving the present operation and also helped in the creation of a common data base for driver’s licensing system, people will appreciate the benefits of license office in the society and embark on the maintenance.

1.7 DEFINITION OF TERMS
A write-up of this type requires some of the key terminologies to be used defined commonly used terms are:
BITS: These are simply made up of 0’8 and 15 which are binary digits used to represent the smallest unit of information in the computer.
NIBLE: Is the collection of four bits
BYTE: It is used to represent a character and is usually mode up of eight bits collection depending on the computer.
CHARACTER : A character is a string of variables alphabetic, numeric or special which can be recognized by the computer.
FIELD: An item of data within a record is called a field, e.g. name, Address, etc. are individual fields that can be found in a personal record.
RECORD: It is made up of number of related field, e.g. a vehicle owners record will contain his names addresses type of vehicle etc.
FILE: This is the entire collection of related data records, e.g. the file of vehicle owners is made up of their various records.
DATABASE: A database is the data on which a company or organization bases its activities and decisions which is a single organized collection of structure data items, stored with a minimum of duplication of data items so as to provide a consistent and controlled pool of data.
MASTER FILE: This is a file that contains records of fairly permanent nature.
DELECTING: This is the act of doing away with a record in a master file, whenever the need arises.
SEQUENTIAL FILE: This is the technique whereby records are stored one after another into files, e.g. record one, follow by record two and so on.
COMPUTER: Is an electromechanical device which is capable of processing data as input, following a set of instruction called programmes to generate output, regarded as information.
PROGRAMMES: These are step by step sequence of how the computer will execute an instruction, this can also be software.
HARDWARE: This comprises of the physical components of the computer, e.g. input unit, central processing unit.
SOFTWARE: Technique the set of system which control the operation of a computer-opposite hardware.
INPUT UNIT: This is the channel through which data is to be processed in input into the computer e.g. keyboard.
OUTPUT UNIT: This is the channel through which results of any process exercised is communicated to the outside word e.g. Visual Display Unit (VDU) or printer.
VEHICLE LICENCE: Permission from the motor vehicle authority to someone to drive vehicle on highway/ road.
HIGH WAY: Public roads, especially main road.
LEARNERS PERMIT: Permission from somebody in authority to learn how to drive.
INSURANCE: Safeguarding against loss in return for regular payments.
TRAFFIC: This is the movement of people and vehicles along the road and streets.
OFFICE AUTOMATION: This is the use of computer to handle and facilitate office operation that were previously done manually in order to eliminate the problems encountered in the manual system.
DRIVER’S LICENCE AND RENEWAL: Is an authority or permit giving top a driver to apply on the road to drive.